If you are using a procurement portal, the documents will be available to you online. You can then print them off, if necessary, and make notes on them as you wish. Alternatively, you may be emailed the bid documents, so it all depends on the client and how they are publishing the bid. After you have spent time looking at the bid document, it is now time to make a final decision and decide whether you are going to bid or not.
At this stage, it is imperative that you understand the questions being asked and the requirements that you need to meet. Assuming that you have gone ahead and decided to bid, you would now need to decide who will carry out each section of the document and establish when it needs to be done by.
It may be that you need a few people to work on the bid, not only to save time but also as individuals they may have specialist knowledge that they can apply to certain sections of the document. Now for the interesting part; the planning of the bid. Once you know who is doing which part of the bid and when it needs to be done for, you can now start to structure and storyboard your pitch. The storyboard is crucial as that is exactly what you are doing; telling the story of why you are the right business to carry out the work.
The most important part of the tender process has arrived. When it comes to bid writing, many people are inexperienced, lacking in writing ability or simply do not understand how to construct a winning bid.
If you are looking for assistance with a bid, it is always a good idea to contact a professional bid writing company and get them to help or write your bid for you.
So, if you need help with your bid, get in touch with us! Before you go ahead and submit your bid, it is important that you review the document we suggest twice and make sure to iron out any mistakes. The more you can view your bid from the customers perspective, the better insight you can get into whether it will be a success or a not.
Once you have finished your bid, and you are happy to send it to the client, you can now go ahead and submit your bid. There is nothing worse than having a few days to prepare, structure and write a bid, all because someone failed to keep track of the deadline.
Did your team work well together? Did something hold up the process? Did you effectively establish your win themes? How did you manage your time up to the deadline? To make the tender process easier for next time, ask yourself the questions above and reflect on the ways you could improve.
If you were successful in your bidding attempts, you may now be asked to have an interview or present your pitch to the client. If all goes to plan, the client may want to negotiate on the terms and conditions, and even the costs too.
At the final stage of the tender process, you will be notified if you have won the contract or not. If you were successful, you now have secured long-term work for your business - cheers to that! Now you can prepare to carry out the work and take the initial steps required to move the process along. Usually, you will be scored or given feedback as to whether your bid was successful or not.
This feedback is crucial to your business and needs to be considered for future bidding. All you need is the right guidance and to follow the bid writing principles that will set you up for success. So, we have an excellent understanding of the tender process and how to get the results you need. We can work directly with your company to produce your bid submissions and ensure you win the contract you desire the most.
Alternatively, if you would like to get a more hands-on approach and learn the basics yourself, we also offer bid writing and tender training courses.
If you are submitting online, do not leave your tender submission until the last minute in case you have computer, internet or network issues. If your tender response is to be posted, make sure you allow time for delays. Read more about checking and submitting a bid. General enquiries: 13 QGOV 13 74 Home Running a business Marketing and sales Tendering Improve your tender approach Developing a competitive tender response Writing a competitive bid Tips for writing a successful tender response.
Developing a competitive tender response. Writing a competitive bid Tips for writing a successful tender response How to make your bid stand out Tender development checklist How to bid collaboratively Fit to collaborate quiz Common sections in government tenders. Use the templates or formats provided Tender specification documents will probably include a response template that has sections for you to fill in.
Structure your tender document clearly If the tender specification documents haven't asked for a particular format or structure, keep your tender response document clear, logical and well organised. Provide all relevant details As with quotes, tenders must include certain information in order to be considered, including: your ABN a company profile and capability statement whether you propose to subcontract the price for each product or service you propose, and an indication of whether these are fixed or variable e.
Address the selection criteria Closely follow the criteria in the tender request. Choose the right referees Another key part of delivering a successful tender response is choosing the right referees. Proofread your tender Use spell check and, if possible, ask someone outside of the tender development process to read your tender response and give feedback. Submit your tender in time Late or incomplete tender responses are usually excluded from consideration barring exceptional, pre-agreed circumstances.
Also consider Read more about planning a tender response. This is especially important if you use different systems regularly. Right before the deadline for a tender proposal, the portal is likely to experience a lot of traffic and occasionally the system can crash. To counter this, make sure your tender proposal is written in plenty of time. This will give you the breathing space you might need to upload your proposal in plenty of time before the deadline. Trust us, it happens!
If you miss the submission deadline, even by one minute, the tendering window will be closed and the authority will decline your submission.
Ensure that you read all tender notifications and portal messages from the buyer throughout the tender process. There may be important updates or additional actions required which may impact your proposal.
Normally, these will be notified to all tenderers on the portal, with an often automatic email sent to all tenderers. For particularly large tender proposals, there is usually a significant amount of supporting text, attachments, additional documents and financial information provided with each tender. What this means for you is that you have a lot of reading and understanding to do before you even write your response. This can require a significant investment in terms of time and resource. It is important to invest that time to fully understand the requirements of the proposal.
Our range of tender services mean that we can support your tendering and proposal submission requirements. At Hudson Succeed, bid proposal support comes in the form of our most popular service, Tender Writing. The Italian-based organisation, Barbara B Cooperativa Sociale, approached the team at Hudson Succeed to support them with expanding their services internationally. Formed in , the company has strengthened its role as a multi-service cooperative. They provide services such as town cleaning, environmental hygiene and cemetery management.
Their main goal is to provide employment opportunities in the facilities sector to vulnerable and disadvantaged people. To assist Barbara B Cooperativa Sociale with their expansion goals, we provided them with both our Succeed and Procure services. In addition to supporting them with their bid proposal, our team also carried out research via our Hudson Procure division.
This involved undergoing a thorough investigation by liaising with UK councils. Our findings were compiled into a detailed report, within the necessary timescales. As well as this insight, Barbara B Cooperativa Sociale also required support with their bid proposal.
Their tender of choice was for grounds maintenance services, to be delivered across the UK. When tackling the bid proposal, the team had to overcome translation issues. As with all clients, the first step for our bid writers is to extract information. This information then builds the foundations upon which the tender responses are crafted.
Therefore, it is vital that these details are accurate. In order to help Barbara B Cooperativa Sociale futureproof their UK market strategy, we also assisted with opportunity tracking. Utilising our research findings, we were able to help the organisation identify the right opportunities for their business. This means that the company was able to prepare for future tender proposals, eliminating the risk of unexpected, reactive work.
Our bid writers begin every Tender Writing project by creating a bid plan. The plan clearly outlines what they will need from the client and what the client can expect from them. This helps us to set expectations from the outset. It means that both parties have a clear understanding of the project timeline and how we will deliver the work required.
In this case, the bid plan was particularly important. Extra time had to be factored in for translating any documents required from Barbara B Cooperativa Sociale. The Succeed team underwent detailed, industry-specific research throughout the project. This ensured that their tender responses were developed to the highest possible quality. Barbara B Cooperativa Sociale is an experienced provider of grounds maintenance services.
With the bid plan in progress, the team were able to effectively communicate with the organisation throughout the project. This led to the timely submission of the grounds maintenance bid proposal. As for the procurement research, the team developed and designed a detailed and intuitive report.
As the client was new to tendering for work in the UK, the report outlined the best strategy for them. We have since helped the organisation to streamline their understanding of and approach towards procurement in the UK.
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